If no honorarium is given, a gift of nominal value, a plaque or other memento, may be considered in good taste. There should be an advance determination if they expect an honorarium. If the special guest is anyone other than an officer of the Fraternity traveling at Fraternity expense, there should be clarification as to who pays for housing and travel. This includes seeing that travel and housing accommodations are made, special needs (such as special diet) are provided for, and other measures to provide for their personal comfort. Special invited guests should be accorded all of the hospitality and courtesies generally expected to be offered a guest.
The chapter should know what courtesies should be extended and make them available. It is possible that some brothers in the categories mentioned above will not want or accept any special treatment. If travel or other expenses are to be reimbursed, these arrangements should be fully understood in advance. Arrangements should be made to meet and transport the person to his lodging and accommodations. If a person has been invited as a special guest for a chapter function, special care shall be taken to determine his travel arrangements, time of arrival/departure. The level of hospitality should be gauged by the purpose of the visit. There are, nevertheless, certain minimum standards of protocol to be observed. It is not the intent of this Guide to outline specifically what should be done on the occasion of a visit by the aforementioned brothers. It is expected that special treatments are accorded officers of the Grand Chapter, Past Grand Polemarchs, officers of the Province, recipients of the Fraternity awards such as the Laurel Wreath, Elder W. While courteous and cordial treatment is extended to all visitors, a person's status as a VIP, or one's status within the Fraternity, may require a different level of recognition. It follows that brothers will visit other brothers in different locations, whether in the formal setting or a chapter meeting or otherwise. The Fraternity is well known for fraternization and fellowship. We are measured collectively by our individual behavior and mannerisms. Kappamen must at all times exemplify brotherhood, achievement and self-discipline.
Advise the proper attire. Request confirmation early enough before the affair to determine time and transportation. An understanding of assumption of expenses should be agreed upon at an early stage.Ī "Thank You" letter follows a guest speaker's appearance. Written examples of chapter designation are as follows:Īlpha Gamma Chapter at Virginia Union UniversityĬorrespondence inviting individuals to speak or attend a function should list the nature and purpose of the event (open or closed), number of guest or members, date, place and time. The chapter will get new jackets, or Alpha Chapter will get new jackets.
Likewise, use lower case "c" for "chapter" unless proceeded by the designated chapter name. Use capital "B" for "Brother" followed by a name. The brothers in the chapter are going to. Use the lower case "b" for "brother" without a name (as used in writing a sentence). "Brother" should never be abbreviated or used on the envelope.Īll correspondence written by one brother to another should have the following closing: When communicating with officers, and/or brothers, the correct entry is "Brother Mayshack." Do not abbreviate "Brother" nor use "Brother" on the envelope.
All brothers are expected to give prompt replies to correspondence and use correct punctuation, spelling and grammar. Never use "Brother Pole" when referring to the PolemarchĬommunication is something that must be done at all levels of the Fraternity. Brother Grand Polemarch (or other office name ) The acceptable greeting for officers is as follows:Ī. The acceptable greeting is Brother (followed by name last). There is need to re-emphasize their appropriateness. Once the general order of precedence has been established, subsequent speakers need not reiterate.ĭocumented procedures of greeting Kappas have been established in other Fraternity publications. Kappa Alpha Psi Foundation Executive Director Grant Awardee(s) (most recent - alphabetical by year) Grand Chapter Nominating Committee Chairmanġ) Laurel Wreath Laureate(s) (most recent-alphabetical by year)Ģ) Elder Watson Diggs Awardee(s) (most recent - alphabetical by year)ģ) Guy L. The general order of precedence shall be as follows: To establish uniformity throughout the Fraternity as it relates to courtesies, etiquette, traditions and customs. (Revised by the Publicity and Publications Commission (April 1997)
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